We are hiring an Operations Assistant for a premier executive coaching firm company in the professional coaching and leadership development industry. This is a part-time remote role for a U.S.-based company. This role is ideal for someone who is detail-oriented, adaptable, and thrives in creating reliable processes that support a high-performing remote team.

Key Responsibilities:

• Manage the team’s shared inbox with high attention to detail, prioritize messages, draft responses, and ensure timely follow-up.
• Support reporting rhythms by gathering, organizing, and presenting data as needed.
• Execute daily and weekly operational tasks with consistency and attention to detail.
• Enter, track, and maintain accurate information across systems, including Airtable, Asana, and Google Workspace.
• Document processes clearly and consistently for team-wide alignment and repeatability.
• Assist with scheduling, meeting coordination, and communication across remote team members.
• Collaborate with the Operations team to streamline workflows and strengthen communication across the organization.
• Maintain accountability to deadlines, follow-through, and high-quality execution.

Required Qualifications:

• Skilled in inbox management, reporting, and daily/weekly task execution with accuracy.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Adaptable to shifting tools and committed to thorough training and accountability.
• Skilled at documenting procedures clearly and consistently to ensure accuracy, repeatability, and team-wide alignment.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Creative systems thinker who improves processes and strengthens team communication.
• Quick learner who can adapt to new tools and processes efficiently.
• Experience working in remote-first, high-performance teams.

Required Skills & Tools:

• Airtable
• Asana
• Gmail
• Google Workspace
• Slack
• Zoom

Schedule & Pay:

• Part-time position; U.S. hours in the EST time zone
• This is a fully remote job for a U.S.-based company
• Pay ranges from R7000 to R8500 per hour, depending on experience and skill
• Annual raises, bonuses, holidays PTO

System Requirements:

• Internet speed of at least 20 Mbps
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with a microphone

Benefits:

• Competitive pay rates
• The company provides a US phone number and business email address
• Consistent hours and pay
• Enjoy the flexibility of working remotely, from home or any location of your choice
• Eliminating commute time
• Consistent work with the same clients, fostering long-term professional relationships
• Opportunities for career advancement, dependent on the client
• Stable work hours and consistent pay
• A supportive and inclusive work environment that values diversity and individual growth