At Assist World, we specialize in providing highly trained Virtual Assistants to businesses across the globe.

A client is seeking Executive Personal Assistant, who has MAC laptop or desktop setup.

Your Role

You’ll be the right hand, a proactive, resourceful EA/PA who keeps work and home running, even on wild days. This is a high-trust, high-initiative role: you’ll spot and solve problems, “parent the process,” and be a daily support for both the person and her family.

Core Responsibilities

Business/Admin:

• Manage calendar (using Skylight, Google, etc.) and inbox; schedule meetings, prioritize and handle reminders, all via Mac-friendly workflows.
• Coordinate meetings (Zoom/Google Meet), confirm attendance, manage follow-ups, and handle any time zone issues.
• Book appointments (professional, personal, family) and online errands (doctor, cleaner, etc.).
• Arrange travel (via Mac-friendly tools): research, bookings, itineraries.
• Respond to/draft emails and DMs; manage LinkedIn/social inbox as needed.
• Digital file management: organize and clean up documents, photos, and digital workspace (Google Drive, iCloud, Dropbox, etc—NOT Notion).
• Project/task tracking: maintain checklists, nudge stakeholders, keep everyone on track.
• Research (vendors, contacts, event prep, health info) and prep docs for meetings or talks.
• Light writing/proofing: notes, follow-ups, internal docs.

Family/Personal:

• Daily engagement with family members: assign/check-in on tasks, coordinate schedules, reminders, and help everyone stay organized.
• Regular communication with owners spouse and (as needed) children, always with warmth, professionalism and sensitivity to family dynamics.

Health/Wellness Accountability:

• Cheerfully remind the client of self-care routines (vitamins, exercise, appointments, etc.).
• Serve as a steady, nonjudgmental “check-in” when energy is low.

Who You Are

• Proactive, warm, and action-oriented: You see what needs to be done and just do it.
• Strong preference for candidates with experience supporting U.S. healthcare organizations or professionals—you understand the language, nuance, and unique demands of the industry.
• Familiarity with HIPAA and best practices for privacy/confidentiality in health settings is highly valued.
• Experience supporting female founders, busy parents, or execs (especially in multicultural settings) strongly preferred.
• Excited to engage daily with a family and to help them, as a unit, thrive.
• Mac user (required/preferred)—comfortable with MacOS, Google Suite, Skylight calendar, and open to learning new tools as needed.
• Tech- and AI-friendly; quick to adopt/work with new digital tools (including Motion, Google Calendar, etc).
• Highly organized, detail-oriented, and able to “close the loop.”
• Fluent written and spoken (American) English with a strong grasp of idioms. Bonus points if you know AP style (and have an affinity for Oxford commas).
• Discreet, culturally curious, and enjoys cross-cultural work and learning.
• Not intimidated by ambiguity or fast decision-making; you create structure and order.
• Problem-solver—comfortable raising your hand with solutions, not just issues.
• At least part of your day overlaps with Pacific Time (absolute must).

What You Can Expect

• Respect & Trust: Your boundaries and health matter; work-life balance is a real expectation here.
• Growth: Regular performance reviews, encouragement, and opportunities for training/professional development.
• Mutual Partnership: Your cultural background and ideas are valued. As our partnership grows, your voice will help shape our company.
• Stability: I’m in this for the long-term with the right person. If the fit is right, you’ll have my advocacy for pay, stability.
• Open Communication: Honest, direct feedback and transparency—even if plans or priorities shift suddenly.