At Assist World, we specialize in providing highly trained Virtual Assistants to businesses across the globe.

A vascular surgeon and entrepreneur is seeking a highly experienced Executive Virtual Assistant to provide administrative, operational and strategic support across multiple ventures:

Book Publishing & Personal Brand

• Manage podcast outreach, event bookings, and interview scheduling
• Coordinate calendar appointments for media engagements
• Research speaking opportunities and podcast guest features

Medical-Legal Consulting Practice

• Track active cases, deadlines, and billable hours
• Prepare and send monthly invoices to law firms
• Maintain professional client communication and follow-up with attorneys

Concierge Medical Practice (Prevention, Wellness & Longevity)

• Respond to new client inquiries from website/email
• Support onboarding of patients (no clinical work required)
• Build and manage a social media marketing calendar
• Assist with light outreach and client engagement initiatives

General Executive Support

• Organize and streamline workflows across ventures
• Develop efficient systems for tracking tasks, cases, and client communications
• Act as gatekeeper and trusted partner, ensuring timely action on priorities

Must-Have Qualifications

• Minimum 3–4 years’ experience as an Executive Assistant or Senior VA
• Proven ability to work independently and create processes/SOPs without handholding Strong background in administration, client communication and operations
• Tech-savvy: Microsoft Office Suite, Google Workspace, Canva, LinkedIn, YouTube; Adobe Acrobat; Notion familiarity a plus
• Excellent English communication skills (written and verbal)
• Strong organizational skills with ability to manage multiple businesses simultaneously Proactive, reliable and able to anticipate needs when client is unavailable (especially during hospital shifts)
• Start Part-Time (20 hrs/week), potential to scale to Full-Time (40 hrs/week)