We are hiring an Executive Assistant / Chief of Staff for a CPA firm in the accounting industry. This is a full-time remote role for a USA-based company. This role is ideal for a highly organized, proactive professional who can operate as the business owner’s right-hand, managing day-to-day tasks while also supporting strategic projects. The ideal candidate thrives in a fast-paced environment, communicates clearly, and takes ownership with minimal oversight.

Key Responsibilities:

• Manage and organize executive’s calendar, scheduling meetings, and coordinating appointments.
• Handle daily email management, ensuring prompt responses and follow-ups.
• Maintain and update internal SOPs and ensure operational processes remain efficient.
• Coordinate travel, reservations, and other personal or business arrangements.
• Support project execution and ensure deadlines are met.
• Act as a communication bridge between the executive and internal/external stakeholders.
• Prepare reports, presentations, and documentation as needed.
• Assist with administrative tasks to ensure smooth business operations.

Required Qualifications:

• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Prior experience working with executives in CPA, finance, or professional services preferred.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication in fluent English.
• Demonstrated ability to work independently and take initiative.

Preferred Qualifications:

• Experience in CPA firms, accounting practices, or financial services.
• Exposure to U.S.-based clients and familiarity with U.S. business culture.
• Ability to manage both administrative and higher-level operational tasks (Chief of Staff capacity).
• Previous remote work experience with international teams.

Required Skills & Tools:

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Familiarity with Google Workspace (Docs, Sheets, Calendar, Drive).
• Experience with project management tools (Asana, Trello, or similar).
• Strong knowledge of Zoom or other video conferencing platforms.
• Familiarity with CPA/accounting practice management software, especially Canopy.
• Bonus: Knowledge of QuickBooks, Xero, or other accounting platforms.

Schedule & Pay:

• Full-time position; U.S. Pacific hours (PST)
• This is a fully remote job for a California-based company.
• Pay is $15 USD per hour.
• Annual raises, performance bonuses, and paid holidays/PTO provided.

System Requirements:

• Internet speed of at least 20 Mbps
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with a microphone

Benefits:

• Competitive pay rates
• The company provides a US phone number and business email address