We’re looking for Virtual Assistants to provide Executive Business Support across a range of industries.

Job Description

The Construction Administrative Assistant will support a General Contracting company by managing vendor outreach, estimate collection, client communication, and construction-related administrative tasks. This role requires strong follow-up skills, organizational ability and attention to detail to ensure projects stay on schedule and within budget.

Key Responsibilities

• Reach out to subcontractors/vendors (40–65 per project) to gather and track estimates/quotes.
• Follow up consistently with vendors to ensure timely responses.
• Compile estimates into structured formats for review and decision-making.
• Assist with client communication and follow-up as needed.
• Support with document preparation, correspondence and other project-related admin tasks.
• Utilize Google Workspace (Gmail, Docs, Sheets, Drive) for all workflows.(Preferred)
• Interpret and understand construction blueprints to assist with estimating process

Must-Have Qualifications

• Strong organizational and follow-up ski
• Excellent communication skills (clear written and spoken English).
• Experience with vendor coordination, estimates or procurement (preferred).
• Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive).
• Self-motivated, detail-oriented, and able to manage multiple tasks simultaneously.(Preferred)
• Familiarity with U.S. construction processes, terminology or blueprint reading.